A project management app for recording studios
A project management app for recording studios
A complete system for project management, scheduling, file sharing, and client communication. All in one place, accessible from anywhere.
The dashboard is the central place where you can see the most recent changes, team and client activity, tasks in progress, and anything that needs immediate attention. You won’t have to open each project separately to know what’s going on — the dashboard shows it at a glance.
You can plan studio bookings, technicians’ schedules, recordings, mixes, and external events. Events can be rescheduled with drag & drop and viewed by day/week/month. The planner works with multiple resources (e.g., room + technician + activity) so you always know who is working where and when.
You’ll be notified about new posts, comments, files, phase changes, or scheduled events. Notifications can be delivered via email, push notifications, or directly within the app. This streamlines collaboration by eliminating the need to constantly check the activity feed — the system notifies you automatically.
Folders allow you to divide a project into clear, structured units — such as individual songs, film chapters, design concepts, iterations, or any other logical blocks. Phases represent workflow steps (recording, editing, mixing, mastering, cutting, VFX, final export). This structure helps you quickly locate specific material and immediately understand the current project status. Folders can contain subfolders, and their structure can be as simple or as complex as your workflow requires.
The player displays the waveform and lets you mark precise parts of a recording to add notes or feedback. This eliminates vague descriptions like “there’s noise on the right at 1:32” or “the third phrase could be softer.” All comments are linked directly to exact time ranges. The tool is useful not only for engineers but also for clients — annotations allow them to clearly communicate what needs adjustment without technical audio knowledge.
The chat is connected to all parts of the project, ensuring that messages are not scattered elsewhere but stay exactly where they belong. You can share links to posts, react to new materials, or discuss technical details without switching between multiple apps. The chat serves as a space for day-to-day coordination, quick questions, and tasks that arise during the workflow. Everything remains stored in the project history, so you can always return to conversations and understand the full context.
The feed is the backbone of the entire project — it displays every change, post, uploaded file, comment, phase, folder, and reaction. You can see exactly what happened, who did it, and when. The feed replaces chaotic emails, shared drives, and scattered messages across different tools. Everything related to the project lives in one place and in a logical order. When you return to a project after some time, you immediately understand where things left off and what needs to happen next.
A post is the fundamental building block of a project. It allows you to describe what was done, attach relevant materials, explain why it matters, and outline what comes next. Each post stores its attachments, comments, reactions, and metadata together, providing full context in one place. Posts make collaboration more effective by showing not only the results, but also the structure of the work and the reasoning behind it.
Comments provide precise feedback on specific materials. You can leave notes, questions, or additions on each item in the feed. Likes and other reactions allow for quick acknowledgment or agreement, which is useful for both team collaboration and client communication. All reactions remain exactly where they were made, so context is never lost.
Each attachment can be uploaded directly to a post, folder, or phase. The system ensures secure storage, file versioning, access rights, and context linkage. This means you no longer need to search for files in emails, chat apps, or unclear cloud folders. All materials are exactly where they belong.
The system allows you to maintain an overview of available studio equipment, its condition, and assignments. This supports scheduling recording sessions, technician allocation, and overall studio management. The team can easily see which equipment is available, reserved, or under maintenance.
Dark mode is ideal for studio work or evening sessions, while light mode is suited for office environments and daylight. Switching is instant, and the interface is designed to remain readable and comfortable in both modes.
You can assign projects to each client, set access restrictions, and control what they can view or download. Clients get their own secure space to track progress, provide feedback, and download files. There is no need to export via email or create ad-hoc shared folders.
The interface can be switched to English, German, Slovak, or Czech. This is useful for studios with international clients or teams that need to work across different language groups. Switching is instant, and the language can be set for the entire studio or for individual users.
Tags allow you to quickly organize and search for information across the entire application. You can create custom labels for workflow, priorities, work type, project status, or anything you need to keep clearly marked. Each tag can have its own color and text, making it easy to identify urgent, completed, in-progress, or internal items at a glance. Tags serve as a versatile tool to maintain order, speed up navigation, and refine filtering in the dashboard, planner, and feed.
MyStudio supports different types of roles — administrator, technician, studio, and client — which define what each user can see and do. This ensures full control over projects, files, and access. Roles can be combined, allowing the system to be easily adapted to different studio operations.
You can measure time directly while working using a start/stop timer or adjust it manually at any time. Each activity is automatically assigned to a service, project, and technician, and reflected in a clear project report. This gives you a transparent overview of worked hours, costs, and billing data — without manual retyping or disputes.
Smart project summaries and AI features in MyStudio are powered by OpenAI.
